Benthic Ecology Meeting
Greetings!
The Benthic Ecology Meeting is right around the corner, and the Organizing Committee is pleased to share the following important materials to support you throughout the conference.
Program
The program is available as a printable pdf. This file includes speaker bios, list of social events, floor plan, and more.
Download the Program PDF here
The Oxford Abstracts program will remain up-to-date with any last-minute changes to the schedule.
Open the Oxford Abstracts program
View the QR code to the Oxford Abstracts program
Help: How to use Oxford Abstracts
Oral Presenter Guidelines
The guidelines for oral presenters, including presentation file upload, have been sent via Oxford to all presenters. They are also viewable here:
Oral Presenter Guidelines
To upload your presentation file electronically, please navigate to your Oxford Abstracts dashboard. Click on the red "incomplete" button and upload your file using the appropriate naming convention. After uploading, you will receive an automated confirmation message.
Naming Convention
An updated file with the naming convention for each presentation is below. Any future changes to the schedule will not be reflected in this xlsx, so please double check the general convention on page 2 of the oral presenter guidelines.
Oral Presentation Naming Convention.xlsx
Poster Presenter Guidelines
The guidelines for poster presenters, including maximum poster size, have been sent via Oxford to all presenters. They are also viewable here:
Poster Presenter Guidelines
Abstracts of all Poster Presenters
Online poster gallery
The Oxford Abstracts online platform provides the opportunity for poster presenters to share an electronic version of their poster in the online poster gallery. The poster gallery increases exposure for your poster and includes a chat function that allows you to connect with other conference attendees.
Help: the Poster Gallery
If you wish to participate, please go to your Oxford Abstracts dashboard. Click on the red "incomplete" button and upload your file. After uploading, you will receive an automated confirmation message.
Please note: All presenters must print their poster and bring a physical copy to the conference. Participation in the online poster gallery does not replace the requirement for in-person participation.
Assigned location
All poster presenters have an assigned location, which you can view on pages 22–29 of the Program pdf (first link above). The floor plan is on page 35 of the Program pdf.
Poster location assignments (same information as Program pdf, in xlsx format)
Marriott and Embassy Suites Hotels
For guests that reserved a hotel room with the BEM room block, we'd like to remind you of a few logistics that are posted on the travel pagea Hotel check-in begins at 4:00 PM. Luggage storage is available in the Kaye room (second floor) for early arrivals. During check-in, guests will need to provide a method of payment, preferably credit or debit. If you need to charge the hotel directly to a grant/index without a card, then you will need to contact the hotel ahead of time and sign a Certify Form prior to arrival. Guests need to sign an authorization for incidentals ($100/night at Marriott, $150/night at Embassy Suites) and authorize a method of payment during check-in. If no incidentals are incurred, funds will be reimbursed after checkout.